Resignation Letters - What You Need To Know

Resignation Letters - What You Need To Know

Decided to move on? Here's how to resign without rattling your relationship with your employer, because closing deals diplomatically, is as important as making them. And you never know when you'll need their help again in the future.

First off, if you know you are going to be leaving the organization, talk to your manager so that they are not caught off guard. They would need to look for candidates to fill in that position too. Besides, you've been their employee for all this time, its only common courtesy to let them know what you have decided.

Once that's cleared, you'll need to follow it up with a formal resignation letter. Depending on company policy, there will be a duration before which you have to hand in your resignation, usually one month and in some managerial positions, before three months of the actual date of leaving the company.

The letter should be professional, brief, and to the point. Lengthy explanations should be avoided in, but you're welcome to talk to your manager about how your time at the company has benefited you at the time you verbally inform them of your resignation.

Let's say you were leaving because the job wasn't the perfect fit for you. There's no point in being negative about it now. You're leaving the organization, so you might as well leave on good terms. Also, you never know when other employers might check on your employment history, so it's best to leave a clean slate.

Three main points for your letter

  • your role in the organisation
  • that you're resigning from this role
  • last day you will work

Your first paragraph can have the intentions behind leaving and a specific last day of work. Second paragraph can mention your key accomplishments with the employer and finally thank both supervisor and company for the opportunities you had during your employment. Full stop it in a positive tone.

Throughout the penning process, please remember that your job history tails you around, and more often than not, the world tends to be smaller than we think. You don't want to burn bridges when you're leaving. Keep the tone positive.

Additionally, make sure you have done and dusted all due duties assigned to you before you leave so that you avoid unnecessary 'bad mouthing' about your incomplete work. Offer to help out the new person who strolls in to fill in your role too. 

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